Whatsapp
Posted : Wednesday, August 28, 2024 12:40 PM
Position Information
Working Title of Vacant Position Office Coordinator
Job Type Full Time
Posting Type Public
Number of Vacancies 1
Department PUBLIC UTILITIES
Division PUB UTIL NWR WTP
Requisition Number 2024087
Number of hours worked per week 40
Work Schedule
Monday-Friday (8:00AM – 5:00PM)
Work Site Location Chesapeake, VA (Lake Gaston & Northwest River Water Treatment Plants)
Position Driving Requirement R - Routine
Pay Grade GE05
Pay Basis Semi-Monthly
Advertised Salary
$38,767 – $43,000 starting salary range
(starting rate depends on qualifications and experience)
Job Description
Are you detail oriented, task driven and love helping people? Are you an independent/self-starter and highly motivated team player? If yes, this job might be for you!
The Chesapeake Department of Public Utilities (DPU) Water Production Division provides high quality drinking water for residential and commercial customers 24 hours of every day.
We have a diverse workforce with a common goal to make the City of Chesapeake an exceptional place to live, learn, work, farm, and play.
The Office Coordinator position provides administrative support for two Water Treatment Plant’s (Northwest River and Lake Gaston).
The Office Coordinator position requires excellent attention to detail, self-motivation, the ability to communicate with customers and employees in all aspects of city government and provide appropriate follow-up on work tasks.
The purpose of the Office Coordinator class is to supervise or lead assigned staff and provide organizational and complex clerical support.
Responsibilities of Office Coordinator to include but not limited to: · Perform routine office tasks such as data entry, filing, faxing, and photocopying · Create documents, correspondence, and statistical reports · Answer inquiries and complaints via online, in person or by telephone · Perform human resources, training, and payroll responsibilities · Process incoming and outgoing mail to include picking up the mail at City Hall · Maintain the File system for both WTP’s · Assist with daily operations as directed for the Water Treatment Plant’s Performs other related duties as assigned In return for your expertise, you’ll enjoy excellent benefits and unlimited opportunities to learn and grow.
Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid driver’s license and a driving record that is in compliance with the City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications Posting Detail Information Job Open Date 03/01/2024 Job Close Date 03/18/2024 Open Continuous No Special Instructions to Applicants In accordance with City policy, this position is deemed safety sensitive.
As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing.
This drug test includes testing for marijuana.
Generally, a positive test result for marijuana, alcohol, or other controlled substances will disqualify an applicant from employment.
Possession of a medical marijuana license will not excuse an applicant from the testing process or the consequences of testing positive for marijuana.
ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands M=Medium - Exerting 20-50 lbs.
occasionally, 10-25 lbs.
frequently, or up to 10 lbs.
constantly Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Frequently- From 1/3 to 2/3 of the time.
Sitting Frequently- From 1/3 to 2/3 of the time.
Walking Frequently- From 1/3 to 2/3 of the time.
Lifting Frequently- From 1/3 to 2/3 of the time.
Lifting Amount Exerting up to 20 to 50 lbs Carrying Frequently- From 1/3 to 2/3 of the time.
Carrying Weight Exerting up to 20 to 50 lbs Pushing/Pulling Frequently- From 1/3 to 2/3 of the time.
Pushing/Pulling Weight Exerting up to 20 to 50 lbs Reaching Frequently- From 1/3 to 2/3 of the time.
Handling Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity Frequently- From 1/3 to 2/3 of the time.
Kneeling Frequently- From 1/3 to 2/3 of the time.
Crouching Frequently- From 1/3 to 2/3 of the time.
Crawling Rarely- Less than 1 hour per week.
Bending Frequently- From 1/3 to 2/3 of the time.
Twisting Frequently- From 1/3 to 2/3 of the time.
Climbing Occasionally- Up to 1/3 of the time.
Balancing Frequently- From 1/3 to 2/3 of the time.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls Frequently- From 1/3 to 2/3 of the time.
Machines, Tools, Equipment and Work Aids Used Computer, Telephone, Copier, Printer, Fax, Two-Way Radio, Pen/Pencil, Calculator, Scanner, Label Maker, Laminator.
Protective Equipment Required Non-Skid Safety Shoes Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust D = Daily Extreme Temperatures D = Daily Noise and Vibration D = Daily Fumes and Odors D = Daily Wetness/Humidity D = Daily Darkness or Poor Lighting D = Daily Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Frequently- From 1/3 to 2/3 of the time.
Emergency Situations Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime Frequently- From 1/3 to 2/3 of the time.
Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment Occasionally- Up to 1/3 of the time.
Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No, this is an independent, self motivating position.
Professional References Professional References Please provide contact information for professional references.
Minimum Requests 0 Maximum Requests 4
We have a diverse workforce with a common goal to make the City of Chesapeake an exceptional place to live, learn, work, farm, and play.
The Office Coordinator position provides administrative support for two Water Treatment Plant’s (Northwest River and Lake Gaston).
The Office Coordinator position requires excellent attention to detail, self-motivation, the ability to communicate with customers and employees in all aspects of city government and provide appropriate follow-up on work tasks.
The purpose of the Office Coordinator class is to supervise or lead assigned staff and provide organizational and complex clerical support.
Responsibilities of Office Coordinator to include but not limited to: · Perform routine office tasks such as data entry, filing, faxing, and photocopying · Create documents, correspondence, and statistical reports · Answer inquiries and complaints via online, in person or by telephone · Perform human resources, training, and payroll responsibilities · Process incoming and outgoing mail to include picking up the mail at City Hall · Maintain the File system for both WTP’s · Assist with daily operations as directed for the Water Treatment Plant’s Performs other related duties as assigned In return for your expertise, you’ll enjoy excellent benefits and unlimited opportunities to learn and grow.
Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid driver’s license and a driving record that is in compliance with the City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications Posting Detail Information Job Open Date 03/01/2024 Job Close Date 03/18/2024 Open Continuous No Special Instructions to Applicants In accordance with City policy, this position is deemed safety sensitive.
As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing.
This drug test includes testing for marijuana.
Generally, a positive test result for marijuana, alcohol, or other controlled substances will disqualify an applicant from employment.
Possession of a medical marijuana license will not excuse an applicant from the testing process or the consequences of testing positive for marijuana.
ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands M=Medium - Exerting 20-50 lbs.
occasionally, 10-25 lbs.
frequently, or up to 10 lbs.
constantly Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Frequently- From 1/3 to 2/3 of the time.
Sitting Frequently- From 1/3 to 2/3 of the time.
Walking Frequently- From 1/3 to 2/3 of the time.
Lifting Frequently- From 1/3 to 2/3 of the time.
Lifting Amount Exerting up to 20 to 50 lbs Carrying Frequently- From 1/3 to 2/3 of the time.
Carrying Weight Exerting up to 20 to 50 lbs Pushing/Pulling Frequently- From 1/3 to 2/3 of the time.
Pushing/Pulling Weight Exerting up to 20 to 50 lbs Reaching Frequently- From 1/3 to 2/3 of the time.
Handling Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity Frequently- From 1/3 to 2/3 of the time.
Kneeling Frequently- From 1/3 to 2/3 of the time.
Crouching Frequently- From 1/3 to 2/3 of the time.
Crawling Rarely- Less than 1 hour per week.
Bending Frequently- From 1/3 to 2/3 of the time.
Twisting Frequently- From 1/3 to 2/3 of the time.
Climbing Occasionally- Up to 1/3 of the time.
Balancing Frequently- From 1/3 to 2/3 of the time.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls Frequently- From 1/3 to 2/3 of the time.
Machines, Tools, Equipment and Work Aids Used Computer, Telephone, Copier, Printer, Fax, Two-Way Radio, Pen/Pencil, Calculator, Scanner, Label Maker, Laminator.
Protective Equipment Required Non-Skid Safety Shoes Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust D = Daily Extreme Temperatures D = Daily Noise and Vibration D = Daily Fumes and Odors D = Daily Wetness/Humidity D = Daily Darkness or Poor Lighting D = Daily Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Frequently- From 1/3 to 2/3 of the time.
Emergency Situations Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime Frequently- From 1/3 to 2/3 of the time.
Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment Occasionally- Up to 1/3 of the time.
Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No, this is an independent, self motivating position.
Professional References Professional References Please provide contact information for professional references.
Minimum Requests 0 Maximum Requests 4
• Phone : NA
• Location : 306 Cedar Rd, Chesapeake, VA
• Post ID: 9112497569
