Office Systems Specialist I - VCIN

Position Information Working Title of Vacant Position Office Systems Specialist I - VCIN Job Type Full Time Posting Type Public Number of Vacancies 1 Department POLICE Division POLICE SUPPORT Requisition Number 2023387P Number of hours worked per week 40 Work Schedule Rotating Shift Work: Monday – Sunday Operational hours:7 days a week – [6am – midnight] Work Site Location Chesapeake, VA [304 Albemarle Drive] Position Driving Requirement N - Never Pay Grade GE04 Pay Basis Semi-Monthly Advertised Salary $36,900 – $60,885 annual salary range for position [Starting salary will depend on qualifications and experience listed on application] Job Description Are you excited about being part of the administrative as an Office Systems Specialist I – VCIN support team for our officers? Then, come join our team at the Police Department and make a positive difference! Related responsibilities for an Office Systems Specialist I – VCIN include: Maintains the VCIN Units organized file system for all VCIN/NCIC entries.
Enters information, property and people into the Virginia Criminal Information Network (VCIN).
Conducts problem resolution regarding VCIN issues/problems.
Works with Courts in regards to service and/or entry of protective orders.
Cross-checks and validates departmental VCIN entries.
Accurately records, notifies, corrects and advises on all VCIN related problems discovered.
Office Systems Specialist I – VCIN performs routine office tasks, such as typing, filing, faxing, telephoning, scanning records and copying.
Must have the ability to work alone.
Monitors and operates a portable radio to communicate with officers and sheriff’s deputies in the completion of wanted person/item confirmation along with entries of same, printing of criminal history and driver transcript information and transmits relevant information to field units.
Operator will follow Federal Communications Commission’s laws and department requirements.
Performs other related duties as assigned.
Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENTS: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in data entry or a closely related field.
EXPERIENCE REQUIREMENTS: In addition to satisfying the vocational/education standards, this position requires a minimum of six (6) months of related, full-time equivalent experience in VCIN operations and law enforcement.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a Full Access VCIN operator certification within 30 days of hire.
Must be a United States citizen or a lawful resident for the past 10 consecutive years.
Possession of a current Full Access VCIN operator certification or having possessed one in the past five years is preferred.
SPECIAL REQUIREMENT: This job classification provides service to the community on an 18-hour basis during various hours of the day and night.
In order to accommodate this 18-hour service, this job class is required to work on rotating schedules, which includes working weekends and holidays, and may involve work in excess of regularly scheduled hours (overtime) when required by operational necessity.
Preferred Qualifications Prior Law Enforcement experience; knowledge of VA State Codes, VCIN and NCIC; Experience with outlook and Microsoft software.
Posting Detail Information Job Open Date 11/30/2023 Job Close Date 12/07/2023 Open Continuous Special Instructions to Applicants **Please Note: If you are selected for interview, you will be required to complete a multi page personal history statement.
Drug Screening: MARIJUANA In accordance with City policy, this position is deemed safety-sensitive.
As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing.
This drug test includes testing for marijuana.
Generally, a positive test result for marijuana, alcohol, or other controlled substances will disqualify an applicant from employment.
Possession of a medical marijuana license will not excuse an applicant from the testing process or the consequences of testing positive for marijuana.
ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands L=Light - Exerting up to 20 lbs.
occasionally, 10 lbs.
frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Occasionally- Up to 1/3 of the time.
Sitting Frequently- From 1/3 to 2/3 of the time.
Walking Occasionally- Up to 1/3 of the time.
Lifting Rarely- Less than 1 hour per week.
Lifting Amount Exerting up to 20 lbs Carrying Rarely- Less than 1 hour per week.
Carrying Weight Exerting up to 20 lbs Pushing/Pulling Rarely- Less than 1 hour per week.
Pushing/Pulling Weight Exerting up to 20 lbs Reaching Occasionally- Up to 1/3 of the time.
Handling Occasionally- Up to 1/3 of the time.
Fine Dexterity Occasionally- Up to 1/3 of the time.
Kneeling Rarely- Less than 1 hour per week.
Crouching Rarely- Less than 1 hour per week.
Crawling Rarely- Less than 1 hour per week.
Bending Occasionally- Up to 1/3 of the time.
Twisting Occasionally- Up to 1/3 of the time.
Climbing Rarely- Less than 1 hour per week.
Balancing Rarely- Less than 1 hour per week.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used Protective Equipment Required Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust D = Daily Extreme Temperatures S = Seasonally Noise and Vibration W = Several Times Per Week Fumes and Odors S = Seasonally Wetness/Humidity S = Seasonally Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Frequently- From 1/3 to 2/3 of the time.
Emergency Situations Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously Occasionally- Up to 1/3 of the time.
Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.
Tedious or Exacting Work Continuously- 2/3 or more of the time.
Noisy/Distracting Environment Rarely- Less than 1 hour per week.
Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) Will be working closely with Supervisor and co-workers on many different tasks.
Professional References Professional References Please provide contact information for professional references.
Minimum Requests 0 Maximum Requests 4