Grants Support Specialist

GRANTS SUPPORT SPECIALIST Location: Classification: Salary: Closing Date: Chesapeake, VA – Hampton Roads (Southeastern Virginia) Full-time, 40 hours per week; FLSA Exempt status Starting salary: $65,000 - $75,000 annually DOE/DOQ; Full Benefits Open until filled; resumes reviewed on an ongoing basis About the HRPDC The Hampton Roads Planning District Commission (HRPDC), one of 21 Planning District Commissions in the Commonwealth of Virginia, is a regional organization representing this area's seventeen local governments.
The purpose of planning district commissions, as set out in the Code of Virginia, Section 15.
2-4207 is …to encourage and facilitate local government cooperation and state-local cooperation in addressing on a regional basis problems of greater than local significance.
The HRPDC mission is to: • Serve as a forum for local elected officials and chief administrators to deliberate and decide issues of regional importance; • Provide the local governments and citizens of Hampton Roads credible and timely planning, research and analysis on matters of mutual concern; and • Provide leadership and offer strategies and support services to other public and private, local and regional agencies, in their efforts to improve the region's quality of life.
The HRPDC provides assistance on local and regional issues pertaining to Economics, Emergency Management, Housing, Planning, and Water Resources, and provides a robust environmental education and outreach program.
The HRPDC staff also serve as the support staff for the Hampton Roads Transportation Planning Organization (HRTPO), which is responsible for transportation planning and decision-making in the region.
The HRPDC is an equal opportunity employer.
For more information on the HRPDC, visit www.
hrpdcva.
gov.
The Position The Hampton Roads Planning District Commission (HRPDC) is seeking a candidate for the position of Grants Support Specialist to perform lead work in managing and supporting the agency’s grant process.
This position will research and evaluate grant funding opportunities, manage grant applications, and support Program & Finance staff with grant writing, grants administration, contract administration, contract management and procurement.
This position will help to ensure that the HRPDC & HRTPO meet all federal, state, and other grant requirements.
This position will interface with federal, state, and local agency officials, non-profit agency boards and staff, and subrecipients of organization funds.
The Grant Support Specialist will provide technical assistance and provide leadership and guidance for various projects and work teams.
A key function of the position will be assisting program staff in evaluating the administrative and fiscal burdens associated with various grant opportunities and executing agreements and contracts upon successful grant awards.
Important factors in this evaluation include grant reporting and documentation requirements, procurement requirements, quality assurance and quality control requirements, match requirements, invoicing frequency and fiscal reporting requirements, and likelihood of audit.
The successful candidate must possess strong interpersonal and communication skills and be able to assist staff with additional duties that may be assigned.
• The agency is receiving and managing almost 40 different grant awards totaling approximately $33.
8M.
• Grants sources include multiple federal, state and local agencies as well as some private organizations.
• The majority of funds are being passed through to other agencies and organizations.
• More than $600,000 in grant funding is being retained to support PDC operations.
The Candidate The ideal candidate will have: • Knowledge of local, state and federal grant policies and procurement procedures.
Virginia Contracting Officer certification is preferred.
• Demonstrated excellence in grant writing, contract administration, collaboration, research, and editing.
• Ability to assess, guide, and monitor compliance with complex contractual and regulatory requirements; experience in contract administration/management and grant draws per agreement terms; ability to complete public procurement training, as required.
• Experience in adhering to tight deadlines in a multitude of activities.
• Excellent interpersonal and communication skills (written and verbal); ability to analyze problems, identify needs and effectively articulate solutions to audiences ranging from technical and financial staff to executive-level management.
• Strong knowledge of business financial best practices, budgeting, and high attention to detail and accuracy.
• Ability to accurately prepare a variety of reports, spreadsheets, and information for decision-making purposes by management.
Ability to develop and implement proper keeping of financial records, making use of current technologies.
• Ability to use initiative and independent judgment, as well as creative problem-solving skills to gather relevant information to solve less well- defined practical problems.
• Ability to work both independently and collaboratively with department managers to support overall organizational goals and objectives.
• Familiarity with working on federal (e.
g.
HUD, FEMA, DOT, EPA, USGS, NFWF, and NOAA) and state (e.
g.
DEQ, DCR, VRA, and VDOT) grants preferred.
• Ability to engage in critical and confidential aspects of accounting, including working with sensitive data.
Education & Experience Graduation from an accredited college or university with a Bachelor’s degree in Public Administration, Business Management, Finance, Accounting, Law, or a closely related field.
Significant, relevant professional experience in public budgeting, grant writing, and/or finance will be considered in lieu of a bachelor’s degree.
In addition to the vocational/educational standards, requires a minimum of 2 years of relevant, full-time equivalent experience.
Knowledge of local government finance and accounting practices a plus.
Physical Requirements & Working Conditions The working conditions outline below are intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of positions in the noted job title.
Physical Requirements: Work is performed primarily in a standard office environment and is typically sedentary requiring the exertion of up to 15 pounds of force, and a negligible amount of force frequently to move objects.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
Working Environment: Most work is typically performed in a climate- controlled office environment.
Writing Ability: Work requires the ability to write general correspondence and management responses, grant proposals, contract development; must compose written material using proper language, punctuation, grammar and style.
Reading: Requires the ability to read legal documents, accounting regulations and manuals, correspondence, contracts and other documentation.
Numerical Aptitude: Requires the ability to accurately utilize advanced mathematical formulas, to add and subtract totals, to multiply and divide.
Uses mathematics involving the practical application of fractions, percentages, ratios and proportions or measurements.
Sensory Requirements: Normal visual acuity, field of vision, speaking, color perception and depth perception.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Speaks informally to groups of co-workers, staff in other regional organizations and the public.
Visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work and observing general surroundings and activities.
Mental Requirements: Uses advanced professional accounting methods and practices in the generation, analysis, and coordination of work; conveys important recommendations; requires sustained, intense concentration for accurate results.
EEO and ADA Compliance: The HRPDC is an Equal Opportunity Employer.
ADA requires the HRPDC to provide reasonable accommodation to qualified individuals with disabilities.
Prospective and current employees are invited to discuss accommodations with management.
To Apply To be considered, applicants must submit a cover letter and resume to Kelli Arledge, Deputy Executive Director, at karledge@hrpdcva.
gov, or mail documents to: Kelli E.
Arledge Deputy Executive Director HRPDC 723 Woodlake Drive, Chesapeake, VA 23320 About Hampton Roads Hampton Roads is home to about 1.
7 million people and is in southeastern Virginia where the Atlantic Ocean meets the Chesapeake Bay.
With one of the largest natural harbors in the world, the region is an ideal location for tourism, trade, and the military.
The region also has numerous waterways such as the Intercoastal Waterway and the James, York, Nansemond, and Elizabeth Rivers.
Facilities located along riverbanks offer a variety of outdoor activities.
Hampton Roads is also rich in historic and cultural treasures, celebrating heritage festivals throughout the year.
History, music, drama, and art can be found in museums and theaters throughout the area.
The Virginia Symphony, Virginia Photo: Matthew Sullivan Ballet, Virginia Opera, and the Commonwealth Theatre Company call Norfolk home.
The City of Virginia Beach is the top vacation destination in Virginia, known for miles of beautiful public beaches.
Localities on the Peninsula also offer many activities and historic destinations, including Busch Gardens, Colonial Williamsburg, Jamestown, and Yorktown.
Rural areas across Hampton Roads offer many tranquil and picturesque settings.
There are also hundreds of parks, campgrounds, multiuse trails, and concert venues featuring national touring acts and well-known artists throughout the region.
HRPDC is an equal opportunity employer and bases employment decisions on an individual’s qualifications to perform the functions of the job without regard to race, color, religion, sex, age, national origin, veteran status, disability, genetic information or other protected classification.
The HRPDC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.
S.