QA Administrative Assistant

*QA - Administrative Specialist* *Classification* Non-Exempt *Reports to* Quality Assurance Manager *Salary Grade/Level/Family/Range* $17.
00- $25.
00 per hour *Date* (Depending on experience and education) *JOB DESCRIPTION* *Summary* The QA Administrative Specialist provide administrative support to the QA Manager including word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, receiving, and sending emails.
Responsibilities includes assisting the QA Manager with the maintenance of the QMS, Welding and NDT program associated files and records.
*Essential Functions* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
1.
Provides typing, graphic, and presentation support using appropriate software applications.
Responsible for formatting reports for optimum presentation and editing documentation when required, based on training and experience.
2.
Assist QA Manager with research and data collection.
3.
Assist with the maintenance of department/company's forms, policies and procedures.
4.
Follow administrative, confidential, and sensitive data guidelines in maintaining the security of company proprietary and classified information.
5.
Coordinate and track training requirements and reports.
6.
Responsible for ensuring compliance with established corporate standards.
7.
Ensure that the workspaces are properly maintained and that routine clean-up is accomplished.
8.
Pursues professional development opportunities to increase job skills and capabilities.
9.
Contributes to continuous process improvement efforts as they relate to current job assignments and other improvements throughout the company when identified.
*10.
Performs additional duties and responsibilities as directed.
* *QA Administrative Specialist * *Competencies* 1.
Communication Proficiency.
10.
Organization 2.
Decision Making.
11.
Flexibility.
3.
Thoroughness.
12.
Technical Capacity.
4.
Time Management.
13.
Management of Financial Resources.
5.
Initiative.
14.
Problem-Solving.
6.
Collaboration Skills.
15.
Documenting and Recording 7.
Computer Skills Information 8.
Multi-Tasking Skills 16.
Evaluation of Information.
9.
Detail Oriented *Supervisory Responsibility* No supervisory responsibilities.
*Work Environment* The essential functions of this job would be performed in an office setting.
*Physical Demands* Lifting Yes No 0-10 % of time Walking Yes No 0-10 % of time Climbing Yes No 0-10 % of time Bending Yes No 0-10 % of time Sitting Yes No 0-100 % of time Standing Yes No 0-10 % of time Stooping Yes No 0-10 % of time Kneeling Yes No 0-10 % of time Other: *Position Type and Expected Hours of Work* Monday – Friday between the hours of 7: 00 a.
m.
and 5:30 p.
m.
*The immediate supervisor* *will discuss hours with employees as each department’s needs vary.
* *Travel* May have to travel for conferences.
*QA Administrative Specialist * *Required Education and Experience* 1.
High school diploma or its equivalent.
2.
1 to 2 years of work-related experience.
*Additional Eligibility Qualifications* 1.
Knowledge of NAVSEA Standard Items, Test and Inspection Requirements 2.
Familiar with NAVSEA Standard Item - Quality Management Systems 3.
Understanding of human resource management techniques.
4.
Knowledge of compliance requirements and government regulations.
5.
Ability to develop policies and procedures.
6.
Knowledge of accounting and mathematics.
7.
Good written and verbal communication skills.
8.
Good interpersonal skills.
9.
Good organizational skills and attention to detail.
10.
Strong analytical and problem-solving skills with a proven ability to exercise initiative, judgment, and direction.
11.
Ability to function well under pressure and in a high-paced and at times, stressful environment.
*Work Authorization/Security Clearance (if applicable)* 1.
U.
S.
Citizen *Other Duties* Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
*Signatures* All levels have approved this job description of management: CEO/President\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date\_\_\_\_\_\_\_\_\_\_\_ HR\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date\_\_\_\_\_\_\_\_\_\_\_ *QA Administrative Specialist I* AAP/EEO Statement MAETS, Inc.
provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
In addition to federal law requirements, MAETS, Inc.
complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
MAETS’s Inc.
expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Improper interference with the ability of MAETS, Inc.
employees to perform their job duties may result in discipline up to and including discharge.
Job Type: Full-time Pay: $17.
00 - $25.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Professional development assistance * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift Education: * High school or equivalent (Preferred) Experience: * Administrative: 1 year (Preferred) * Quality assurance: 1 year (Preferred) Work Location: In person