Job Description
Our growing company is seeking a Full- Time Office Assistant for a moderate busy office to successfully fulfill the following responsibilities:
· Operate various computer application for document maintenance, Scanning, presentations, spreadsheets, and data entry
· Maintains and organize records and files, process mail and handles incoming phone calls for message recording and disseminate telephone messages to the appropriate individuals.
· The ability to work independently while prioritizing duties and manage various competing priorities in a confidential and professional manner
· Provide a professional front office presence meeting and greeting visitors and staff and assisting them appropriately
· Assist in the preparation and submittal of payroll for accuracy and approval
· Independently implementing processes to approve upon the office workflow
· Maintain and operate office equipment, fax machine, printer, Computer etc.
· Maintain supply inventory: Ensuring Par levels are a met
· Coordinating Events, Meetings and Trainings
· The ability to communicate and comprehend tasks professionally and effectively
· Maintain Office Common areas
· Check emails, Prepare correspondence, proof reading
· Calendar Maintenance
· Client Appointment setting and confirmation
Qualifications:
· High school Diploma
· Experience as an office assistant or a related field
· Warm personality with strong Communication and Comprehension Skills
· The ability to Multi- Task and successfully handle tasks
· The ability to work under limited supervision
· Type 35 WPM
· Proficient in MS word, MS, Excel, MS Power Point, Adobe or willing to be trained
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