Senior Accounts Payable Specialist/Vendor Setup

POSITION SUMMARY Constellis is seeking a Senior Accounts Payable Specialist/Vendor Setup to join our Accounts Payable department in Moyock, NC.
RESPONSIBILITIES In this role, you will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting, sales/use tax submission and operating fund requests.
As the AP Specialist, you will match documents, obtain proper approvals, code and enter vouchers, assemble voucher packages, and process check payments, ACH disbursement files and wire requests.
Be responsible for all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner Process and review vendor invoices, employee expense reports and operating fund requests for accuracy, completeness, and compliance with FAR, FTR, CAS, company policies and specific contract terms Prepare voucher packages for review and approval Review and audit electronic expense reports Maintain accounts payable files Effectively handle vendor and employee inquiries including account research, correspondence and communications when needed Provide employee training on proper expense report preparation Identify and accrue sales and use tax monthly Coordinate with purchasing and receiving personnel to ensure timely close-out of open purchase orders Prepare 1099 forms annually and file in accordance with IRS deadlines Prepare assigned account reconciliations and ensure timely resolution of all credit card charges Maintain AP inbox (Preparation of invoices that come electronically, wire request processing, resolving issues, etc.
) Coordinate and assist with administrative duties, and other tasks as needed.
Other duties as assigned.
QUALIFICATIONS Associates degree in Finance, Accounting or related discipline or equivalent experience Minimum 2 years experience in a government contracting environment with a basic understanding of FAR and CAS regulations Must be able to multi-task and prioritize work efficiently Must be organized and have strong attention to detail Ability to work independently Deltek Costpoint experience preferred Ability to interact and communicate, both oral and written, with individuals across the organization Effective oral and written communication skills with all levels of the organization.
Strong organizational skills with the ability to manage time and multiple priorities to completion.
Problem-solving skills with an analytical thought process.
Ability to adapt to a rapidly changing environment.
BENEFITS Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.
Medical, Vision & Dental Insurance Paid Time-Off Program & Company Paid Holidays 401(k) Retirement Plan Insurance: Basic Life & Supplemental Life Health & Dependent Care Flexible Spending Accounts Short-Term & Long-Term Disability Personal Development & Learning Opportunities On-the-job Training, Skills Development & Certifications Employee Referral Program Corporate Sponsored Events & Community Outreach WORKING CONDITIONS Work is typically based in a busy office environment and subject to frequent interruptions.
Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.
PHYSICAL REQUIREMENTS May be required to lift and carry awkward items weighing up to 25 lbs.
Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.