Payroll/Human Resources Technician II

Position Information Working Title of Vacant Position Payroll/Human Resources Technician II Job Type Full Time Posting Type City Employees Only Number of Vacancies 1 Department CHES INT BEHAV HEALTHC Division CIBH ADMINISTRATION Requisition Number 2024198 Number of hours worked per week 40 Work Schedule Monday-Friday 8a-5p with one hour lunch or 830-5 with 30 min lunch Work Site Location Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE06 Pay Basis Semi-Monthly Advertised Salary $40,727-$53,964 Depending upon qualifications.
Job Description Do you have payroll experience and love working with people? Come join the Payroll/HR team at Chesapeake Integrated Behavioral Healthcare (CIBH) and be part of a fun and innovative group that provides payroll and HR support to the staff! CIBH provides outpatient mental health, substance use and intellectually disabled services to the community and employs administrative, clinical, clerical and fiscal staff.
The agency operates Monday-Friday and runs several 24 hr programs with on call pay and shift differentials.
The purpose of this position is to process payroll and human resources (HR) information for the assigned area.
The position is responsible for semi monthly payroll, on-boarding of new hires, assisting staff with payroll/HR related issues, verifying and posting employee information, creating and maintaining various personnel and payroll documents.
The position works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Typical tasks include: Review of employee time cards in the KRONOS system for accuracy and compliance with city policy.
This includes completing historical edits and corrections on time cards as required.
Complete supervisor and schedule changes as needed.
Assist CIBH staff with inquiries regarding the KRONOS system.
Complete CIBH semimonthly payroll by running payroll reports, verification of time card data, submitting exceptions and corrections to the Finance Department and checking distribution.
Communicating with finance and HR to accurately post FMLA, disability and worker’s compensation to employee time cards in compliance with HR related policies and procedures Work as a team to post advertisements, prepare interview packages, and guide supervisors through the hiring process.
Initiate the on boarding process for new hires including conducting background screenings, verifying credentials and completing new hire documents.
Creates personnel files in accordance with State licensure requirements.
Process Personnel Actions in MUNIS for various HR related changes.
Tracks agency positions, vacancies and may work with city budget office to move positions in Munis.
Serves as a resource to agency staff regarding benefits, agency and city policies and procedures.
The City of Chesapeake offers an exceptional range of benefits.
Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in accounting or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES: None SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications Experience doing semi monthly payroll with Kronos and MUNIS transactions Strong organizational and communication skills Posting Detail Information Job Open Date 04/19/2024 Job Close Date 05/03/2024 Open Continuous No Special Instructions to Applicants ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs.
occasionally or small weights frequently; sitting most of the time.
Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Occasionally- Up to 1/3 of the time.
Sitting Continuously- 2/3 or more of the time.
Walking Occasionally- Up to 1/3 of the time.
Lifting Rarely- Less than 1 hour per week.
Lifting Amount Exerting up to 10 lbs Carrying Rarely- Less than 1 hour per week.
Carrying Weight Exerting up to 10 lbs Pushing/Pulling N = Never Pushing/Pulling Weight Exerting up to 10 lbs Reaching Rarely- Less than 1 hour per week.
Handling Continuously- 2/3 or more of the time.
Fine Dexterity Continuously- 2/3 or more of the time.
Kneeling Rarely- Less than 1 hour per week.
Crouching Rarely- Less than 1 hour per week.
Crawling Never- Never occurs.
Bending Rarely- Less than 1 hour per week.
Twisting N = Never Climbing Never- Never occurs.
Balancing Never- Never occurs.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Frequently- From 1/3 to 2/3 of the time.
Foot Controls Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used computer, scanner, copier, fax, telephone, city vehicle Protective Equipment Required none Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse N = Never Other If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Frequently- From 1/3 to 2/3 of the time.
Emergency Situations Rarely- Less than 1 hour per week.
Frequent Change of Tasks Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment Rarely- Less than 1 hour per week.
Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) Team members, supervisor Professional References Professional References Please provide contact information for professional references.
Minimum Requests 0 Maximum Requests 4