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Posted : Tuesday, August 06, 2024 12:27 AM
Position Information
Working Title of Vacant Position Account Specialist II
Job Type Full Time
Posting Type Public
Number of Vacancies 1
Department FINANCE
Division FINANCE
Requisition Number 2024167
Number of hours worked per week 40
Work Schedule
Monday – Friday 8:00 am to 5:00 pm
Work Site Location Chesapeake, VA (City Hall, 5th Floor, Finance (Accounts Payable) Department)
Position Driving Requirement N - Never
Pay Grade GE07
Pay Basis Semi-Monthly
Advertised Salary
$42,787 – $56,693 (Depending on Qualifications)
Job Description
The City of Chesapeake seeks a collaborative and proactive Account Specialist II to join our Accounts Payable team.
The successful candidate will work closely with internal departments to ensure accurate and timely processing of accounts payable vouchers.
The ability to audit transactions and problem-solve independently while providing excellent customer service are essential for this role.
The Account Specialist II will be key in auditing vouchers, resolving discrepancies, reconciling accounts, and ensuring accurate and timely processing of payables.
Responsibilities will include: Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the City’s financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
Ensures invoice accuracy, approval compliance, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables, and maintains the integrity of financial transactions Directs, audits, and executes system processes with Information Technology to generate scheduled payments for invoices, refunds, and/or payroll for weekly payment runs as well as out of cycle urgent requests.
Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment and reissue requests for checks.
Collect and receipt cash into the Treasurer’s system (Mainframe).
Verifies, monitors and reconciles accounts.
Completes transactions relevant to Virginia escheatment laws.
Train departmental Account Specialists/Account Clerks throughout the City, including designing and maintaining job aids for internal and external reference.
Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City’s travel policy as well as pertinent State and Federal regulations.
Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route.
Perform maintenance to the City’s suppliers, requiring an understanding of 1099 applicability and reporting.
Participate in testing for upgrades and enhancements to the financial system to confirm functionality.
Develop and maintain a thorough understanding of the City’s administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.
Your attention to detail ensures the City’s bills get paid on time! The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 14 paid holidays.
Required Qualifications Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate’s degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Certifications and Licenses: None Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications Posting Detail Information Job Open Date 04/09/2024 Job Close Date 05/02/2024 Open Continuous Special Instructions to Applicants ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs.
occasionally or small weights frequently; sitting most of the time.
Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Rarely- Less than 1 hour per week.
Sitting Continuously- 2/3 or more of the time.
Walking Frequently- From 1/3 to 2/3 of the time.
Lifting Rarely- Less than 1 hour per week.
Lifting Amount Exerting up to 10 lbs Carrying Rarely- Less than 1 hour per week.
Carrying Weight Exerting up to 10 lbs Pushing/Pulling N = Never Pushing/Pulling Weight N/A Reaching Rarely- Less than 1 hour per week.
Handling Continuously- 2/3 or more of the time.
Fine Dexterity Continuously- 2/3 or more of the time.
Kneeling Rarely- Less than 1 hour per week.
Crouching Rarely- Less than 1 hour per week.
Crawling Never- Never occurs.
Bending Rarely- Less than 1 hour per week.
Twisting Rarely- Less than 1 hour per week.
Climbing Never- Never occurs.
Balancing Never- Never occurs.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used Computer/Laptop, ten key calculator, telephone, scanner, and copier Protective Equipment Required Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other N = Never If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Continuously- 2/3 or more of the time.
Emergency Situations Rarely- Less than 1 hour per week.
Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.
Tedious or Exacting Work Continuously- 2/3 or more of the time.
Noisy/Distracting Environment Rarely- Less than 1 hour per week.
Other N = Never If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No Professional References Professional References Please provide contact information for professional references.
Minimum Requests 0 Maximum Requests 4
The successful candidate will work closely with internal departments to ensure accurate and timely processing of accounts payable vouchers.
The ability to audit transactions and problem-solve independently while providing excellent customer service are essential for this role.
The Account Specialist II will be key in auditing vouchers, resolving discrepancies, reconciling accounts, and ensuring accurate and timely processing of payables.
Responsibilities will include: Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the City’s financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
Ensures invoice accuracy, approval compliance, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables, and maintains the integrity of financial transactions Directs, audits, and executes system processes with Information Technology to generate scheduled payments for invoices, refunds, and/or payroll for weekly payment runs as well as out of cycle urgent requests.
Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment and reissue requests for checks.
Collect and receipt cash into the Treasurer’s system (Mainframe).
Verifies, monitors and reconciles accounts.
Completes transactions relevant to Virginia escheatment laws.
Train departmental Account Specialists/Account Clerks throughout the City, including designing and maintaining job aids for internal and external reference.
Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City’s travel policy as well as pertinent State and Federal regulations.
Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route.
Perform maintenance to the City’s suppliers, requiring an understanding of 1099 applicability and reporting.
Participate in testing for upgrades and enhancements to the financial system to confirm functionality.
Develop and maintain a thorough understanding of the City’s administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.
Your attention to detail ensures the City’s bills get paid on time! The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 14 paid holidays.
Required Qualifications Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate’s degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Certifications and Licenses: None Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications Posting Detail Information Job Open Date 04/09/2024 Job Close Date 05/02/2024 Open Continuous Special Instructions to Applicants ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs.
occasionally or small weights frequently; sitting most of the time.
Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Rarely- Less than 1 hour per week.
Sitting Continuously- 2/3 or more of the time.
Walking Frequently- From 1/3 to 2/3 of the time.
Lifting Rarely- Less than 1 hour per week.
Lifting Amount Exerting up to 10 lbs Carrying Rarely- Less than 1 hour per week.
Carrying Weight Exerting up to 10 lbs Pushing/Pulling N = Never Pushing/Pulling Weight N/A Reaching Rarely- Less than 1 hour per week.
Handling Continuously- 2/3 or more of the time.
Fine Dexterity Continuously- 2/3 or more of the time.
Kneeling Rarely- Less than 1 hour per week.
Crouching Rarely- Less than 1 hour per week.
Crawling Never- Never occurs.
Bending Rarely- Less than 1 hour per week.
Twisting Rarely- Less than 1 hour per week.
Climbing Never- Never occurs.
Balancing Never- Never occurs.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used Computer/Laptop, ten key calculator, telephone, scanner, and copier Protective Equipment Required Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other N = Never If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Continuously- 2/3 or more of the time.
Emergency Situations Rarely- Less than 1 hour per week.
Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.
Tedious or Exacting Work Continuously- 2/3 or more of the time.
Noisy/Distracting Environment Rarely- Less than 1 hour per week.
Other N = Never If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No Professional References Professional References Please provide contact information for professional references.
Minimum Requests 0 Maximum Requests 4
• Phone : NA
• Location : 306 Cedar Road, Chesapeake, VA
• Post ID: 9145745196
