Accounts Payable Specialist

Regent University Non-Discrimination Policy: Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status.
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Job Title Accounts Payable Specialist: req1218 Location Virginia Beach Campus Benefits Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more.
All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.
Job Summary The Accounts Payable Specialist will provide accounting services for the Accounts Payable department.
Essential duties will include: Review and process expense reports, cash advances, and travel requests.
Ensure each voucher has the proper account classification, adequate supporting documentation, authorized approval, valid business purpose, and adheres to University policies.
Maintain weekly outstanding cash advance reconciliations.
Audit all monthly corporate credit cards to ensure proper internal controls and compliance with policies and budgets.
Review all invoices, check requests, contracts, etc.
for appropriate documentation and approval prior to payment.
Process and match PO’s with invoices.
Input daily Accounts Payable vouchers by batches into computerized system by scanning, indexing, and routing documents through imaging software to the Accounts Payable Director for review and approval.
Process bi-weekly check run printing, matching, and distribution.
Execute direct deposit mail merge notifications while obtaining additional signatures from the VP of Finance as needed.
Ensure scanned vendor files are accurate and up to date.
Respond to all internal (faculty, staff, students) and external vendors inquiries.
Reconcile vendor statements and research and correct any discrepancies.
Disperse and collect W-9 information for vendors daily.
Set-up new ACH banking information for vendors, students, faculty, and staff in the Banner system as directed.
Qualifications: Associate’s degree in Accounting; Bachelor’s degree preferred A minimum of two years accounting experience required Significant experience in bookkeeping or Accounts Payable related work may be substituted in place of a degree Proficiency in accounting, MS Office, and computer systems Ability to type with 10-key proficiency required Candidate must have: Strong communication, organizational, and problem-solving skills with the ability to prioritize multiple tasks Ability to work independently with minimal direction and with a team in a fast-paced, high volume environment with accuracy and timeliness Commitment to Regent’s core values of Excellence, Innovation, and Integrity Pay Rate TBD